Sonar Tracker

Overview

This article explains how to manually enter statutory assessment data into Sonar Tracker. It covers the following statutory assessment types:

1. Early Years Foundation Stage Profile (EYFSP / EYFS / ELG).
2. Phonics Screening Check.
3. End of Key Stage One (optional) - teacher assessments and test scores.
4. Multiplication Tables Check (MTC).
5. End of Key Stage 2 - teacher assessments and test scores.

Statutory assessment data should only be manually entered into one system. From that system, it should be electronically exported and imported into other systems as required. If your school enters statutory data into a third-party MIS and you use stand-alone Sonar Tracker, go to Sonar Tracker: How do I import Statutory Data into Sonar Tracker from a CTF? for further information. To determine which version of Sonar Tracker you are using, see Sonar Tracker: Which version of Sonar Tracker am I using?

Prerequisites

• You must have Minimal Edit or above permissions to enter or edit statutory assessment data in Sonar Tracker (to change a user's permissions, see Portal: How do I change a staff member’s role for a product?).

Demonstration

The following interactive guide shows you how to enter statutory assessment data in Sonar Tracker. Select the relevant data that you want to enter when prompted to see a step-by-step demonstration:

Enter / Amend statutory assessment data

All statutory assessment types follow the same entry process. Follow these steps, then refer to the relevant section below for specific values and notes:

1. Select Assessments.

2. Select the assessment type from the Statutory Assessments pane:

   

3. Select the Year Group and optionally a Class within that Year Group (You can select a Year Group without a Class, but not a Class without entering a Year Group), then select Open Assessment:

   

4. Select Edit Assessment.

5. Optionally change the Assessment Date, then select Start Editing:

   

   You can only enter a date within the academic year the pupil sat the assessment. If you change a result later, for example, during a remark in Autumn 1 of the following academic year, only the academic year of the original assessment date can be entered. Sonar Tracker does this to stop results from being recorded against the wrong academic year.

6. As needed / required use the filters to select the subject that you want to enter / edit.
7. Select a cell and then select / enter the teacher assessment, test score or code (codes are entered in the 'outcome' column) for the pupil. This will be automatically saved after you enter it.
8. Repeat the previous two steps for each subject area, pupil and assessment.

If you enter an invalid value a red message is displayed explaining that your entry is incorrect, for example:

 

Select the Information key to view the meanings of the different values you can enter (where codes, rather than scores are used):



For further information relating to the codes used for recording your statutory data, see Sonar Tracker: What do the codes for recording Key Stage Data mean?

Notes on specific kinds of statutory assessment data

• Select Early Years Foundation Stage Profile (EYFSP) in Step 2. Select the Reception Year and optionally, a Reception Class. Use the filters to select the areas of learning you want to display before entering data.

  Enter each pupil's assessment using the following values:

  • 1 - Pupil is at the "emerging" level at the end of the EYFS.
  • 2 - Pupil is at the "expected" level at the end of the EYFS.
  • A - Unable to assess, or exemption applies. The pupil could not be assessed / had an exemption. If used, this has to be applied to all aspects.

  Full Sonar Tracker subscribers can use the End of Reception Outcomes Report to analyse this data. 

  For further information, see the DfE Early Years Foundation Stage Profile Handbook.

• Select Phonics Screening Check in Step 2. Select either Year 1 or Year 2 and optionally a corresponding Class (either in Year 1 or Year 2 depending on your selection).  If pupils are in Year 1, only the Y1 columns appear. For pupils in Year 2, both Y1 and Y2 columns appear.

  For Year 1 pupils, enter each pupil's screening check test score in the Y1 Phonics Mark. After you have entered the test score, the Y1 Phonics Outcome code will be generated accordingly. If you need to enter other codes, select the cell and select the appropriate code.

  For those pupils who have taken the check in Year 2, complete Y2 Phonics Mark. After you have entered the test score, the Y2 Phonics Outcome code will be generated accordingly. If you need to enter other codes, select the cell and select the appropriate code.

  For each pupil, enter a mark between 0 and 40 in the mark field. Where the pupil does not have a mark, select the Y1 Phonics Outcome (or Y2 Phonics Outcome as appropriate) cell and enter the appropriate code from those available:

  • A - Absent.
  • D - Disapplied.
  • L - Left.
  • Wa - Met expected phonic decoding standard.
  • Wt - Did not meet expected phonic decoding standard.

  For further information, see the Assessment and Reporting Arrangements (Phonics Screening Check).

• End of KS1 assessments became non-statutory from the 2023 to 2024 academic year. If your school uses the optional tests produced by the Standards and Testing Agency (STA), you can record them in Sonar Tracker for internal tracking. You can import this data from your MIS using a CTF or enter it manually using the standard steps detailed below. 

  Select End of Key Stage One (optional) in Step 2. Use the filters to select the subject you want to enter data for, then:

  • For Test scores, select a cell and enter the score for each paper. Where you have entered raw scores, the total score and scaled score calculate immediately. These values are read-only.
  • For Teacher assessments, select a cell in a TA column and enter the assessment.

  • Repeat for each subject, pupil, and score or assessment.

    The Summary screen allows you to have an at-a-glance view of attainment across all subjects.

    Conversion tables will be added to Sonar Tracker shortly after the DfE publishes them. These populate the test section of the End of Key Stage 1 Outcomes report.

    Full Sonar Tracker subscribers can immediately analyse results in the End of Key Stage 1 Outcomes Report. For further information, see the Optional KS1 Assessment Guidance.

• Where possible, import MTC data rather than entering it manually. 

  On the rare occasion where you need to enter MTC data manually, select Multiplication Tables Check in Step 2. In Step 3, select Year 4 and optionally a Year 4 Class (you must select a Year Group if you select a Class). In Step 7 enter each pupil's MTC Score between 0 and 25, or the appropriate code.

  If an invalid value is entered, the multiplication check score/code cell turns red and the value will not be saved.

  For further information, see the DfE Multiplication Tables Check guidance.

• Where possible, import KS2 test results rather than entering them manually, using the DfE National Curriculum Assessment Portal (previously PAG). 

  On the rare occasion that you need to enter KS2 data manually, select End of Key Stage Two in Step 2. In Step 3, select Year 6 and optionally a Year 6 Class (you must not select a Class without selecting the corresponding Year Group). Use the filters to select the subject (English, Mathematics, or Science), or select Summary for an overview, then:

  • For Teacher assessments, enter each pupil's assessments in the appropriate cells (Writing and Science, and for Reading and Mathematics if pupils are below the test standard). For DfE guidance, see Key Stage 2 teacher assessment guidance 2026.
  • For Test scores, select a cell and enter the result. Where you enter raw scores, the total score and scale score calculate immediately and are read-only. 
  • Where you have entered raw scores, the total score and scaled score calculate immediately. These values are read-only.
  • If you enter a score for Reading and Mathematics, the Teacher Assessment columns for Reading and Mathematics will be locked and vice-versa.

  Repeat for each subject, pupil, and score or assessment.

  Full Sonar Tracker subscribers can also use the End of Key Stage 2 Outcomes report and the Primary Assessment Conversion Matrix Report (select KS2 TA as the From option) to analyse results. To export this data as a CTF, see Sonar Tracker: How do I export statutory end of key stage data from Sonar Tracker? For further information, see the 2026 key stage 2: assessment and reporting arrangements (ARA).

Tips and best practices

• When selecting a Class for data entry you must select the corresponding Year Group.

Outcome

After you enter statutory assessment data, it is immediately available for three purposes:

• Data appears in the Statutory Dashboard in the Analysis tab. You can also use the statutory reports provided in Sonar Tracker to view your data. Data is refreshed overnight, so data entered today will appear in the dashboard and reports by tomorrow at the latest.
• Data is ready to export as a CTF for submission to your local authority or the DfE:
  1. If you are using integrated Sonar Tracker, see MIS: How do I export a CTF?
  2. If you are using stand-alone Sonar Tracker, see Sonar Tracker: How do I export statutory end of key stage data from Sonar Tracker?
• Data is available to include in reports shared with parents:
  1. If you are using integrated Sonar Tracker, see MIS: How do I create my statutory reports? and MIS: How do I send statutory reports to parents?
  2. If you are using stand-alone Sonar Tracker, see Sonar Tracker: How can I report on statutory / end of key stage assessments in Sonar Tracker?

Related information

• These articles related to both integrated and stand-alone Sonar Tracker
  1. Sonar Tracker: Which version of Sonar Tracker am I using?
  2. Sonar Tracker: What do the codes for recording key stage data mean?
  3. Sonar Tracker: How can I report on statutory / end of key stage assessments in Sonar Tracker?
  4. Sonar Tracker: How do I enter Statutory EYFS (ELG) statutory data?
  5. Sonar Tracker: How do I enter Statutory Phonics scores?
  6. Sonar Tracker: How do I enter optional End of KS1 Test scores?
  7. Sonar Tracker: How do I enter optional KS1 Teacher Assessments?
  8. Sonar Tracker: How do I enter Statutory Multiplication Tables Check (MTC) scores?
  9. Sonar Tracker: How do I enter Statutory KS2 Teacher Assessments manually?
  10. Sonar Tracker: How do I enter Statutory End of KS2 Test Scores manually?
• If you use integrated Sonar Tracker, exporting, importing and reporting is done through Juniper MIS and Comms Hub. The related articles are as follows:
  1. MIS: How do I export a CTF?
  2. MIS: How do I import a CTF?
  3. MIS: How do I send statutory reports to parents?
  4. MIS: How do I create my statutory reports?
• If you use the stand-alone version of Sonar Tracker, the following articles help when exporting and importing content:
  1. Sonar Tracker: How do I export statutory end of key stage data from Sonar Tracker?
  2. Sonar Tracker: How do I import statutory data into Sonar Tracker from a CTF?

Updated 31 July 2026 20:01