MIS: How can I see an overview of whole school year-to-date absence by band?

MIS

Overview

This article explains how to view a summary of those pupils in your school who are categorised into one of these three bands based on their attendance / absence this academic year:

  • Approaching Persistent - pupils whose absence for the current academic year is between 5% and 10% (attendance is between 90% and 95%)
  • Persistent - pupils whose absence for the current academic year is between 10% and 50% (attendance is below 50% to 90%)  
  • Severe - pupils whose absence for the current academic year is above 50% (attendance is below 50%)

By identifying these pupils, you can put the appropriate interventions in place for each of the three groups.

Instructions

From within Juniper MIS:

  1. Select Reports.
  2. Select Attendance.
  3. Select Dashboard.

  4. If you want to include those pupils who are Leavers, check Include Leavers, otherwise, leave Include Leavers as unchecked:

    When this is unchecked (default), attendance statistics for the academic year are displayed for pupils with a Current status. When Include Leavers is checked, this filter includes all pupils that were on roll during the selected academic year, including those that have left (pupils whose Status is either Current or Leaver). 

  5. Locate the Absence Bandings widget:

Outcome

In the Attendance Dashboard, you can view this week's Absence Bandings (as percentages) and compare them with those of the previous week:

A comparison of each headline figure from the last 7 days against the previous 7 days is displayed under the main headline percentages with either a red or green call out and an up or down arrow. These will help you to track trends more responsively:

  1. Red backgrounds indicate an increase in absence.
  2. Green backgrounds indicate a decrease in absence.
  3. Up arrows indicate an increase in percentage week-on-week, for example, where the first week is 90% and second week is 100%.
  4. Down arrows indicate a decrease in percentage week-on-week, for example, where the first week is 100% and second week is 90%.

All percentages presented are calculated based on total sessions to date, for the school year. Each school day has two sessions per pupil; thus, a school with 200 pupils has 400 sessions daily, 2,000 each week, and, for example, at the end of week five, a total of 10,000 sessions. As updates are made to the data twice a day, the comparison period also moves forward twice a day, to give a rolling week-on-week view.

Select View report to open the Attendance Analysis report.

Related information

 

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