MIS: How do I add / update additional attendance detail using the Office Register?

Overview

This article explains how to add / update attendance / absence-related information on an ad hoc basis using the Office Register, for example, when chasing up unauthorised individual pupil absence, or when you are advised of short term, known future absences for an individual pupil, for example, a medical appointment.

To record extended periods of future known absence, or to bulk fill absences for one or more pupils, see MIS: How do I make bulk updates to registers?

To record the Attendance Patterns that define the typical way one or more pupils attend school, see MIS: How do I add / edit an Attendance Pattern for one or more pupils?

Prerequisites

You must be a member of the office staff with the correct permissions to update a pupil's absence.

Instructions

Open the Office Register

From within the MIS, follow these steps to open the Office Register:

Select Manage.
Select Attendance.
Select Office Register to open Office Register Attendances:

Add / update a pupil's absence code

From the Office Register:
1. Locate the pupil from the list (use filters / search as appropriate).
2. Locate the specific absence that you want to add / update.
Select the absence you want to add / update:
When prompted:
1. Select the replacement / new Absence Code, for example, M. For information about what each absence code means, select Code Key, or go to MIS: What are the different attendance codes?
2. Optionally, enter a Note.
  
  In some cases, for example, when the B code is selected, you must enter the Nature of Activity.
3. Select the check button.
Repeat Steps 1 - 3 for each pupil / each session with details you want to update.