MIS: How do I make bulk updates to registers?

Overview

This article explains how to make bulk updates to registers, for example, setting and editing attendance marks for multiple pupils in one or more classes / groups using the Extended Attendance feature. This function is useful if paper registers have been used to collect attendance marks, or to record attendance marks when the school is closed due to unforeseen circumstances, such as a snow day.

Prerequisites

You must be a member of the office staff with the correct permissions to make bulk updates to registers.

Instructions

Follow these steps to update your registers in bulk:

  • To open the Office Register:
    1. Select Manage.
    2. Select Attendance.
    3. Select Office Register to open Office Register Attendances:
  • Choose the pupils you want to update, using one or more of the approaches below:
    1. Choose individual pupils by checking the box next to their Full Name:
    2. Choose all pupils by checking the box next to the Full Name column heading:

    3. Choose pupils from a subset of all pupils using one or more filters:

      1. Select Filters (if the filters are not visible)
      2. Select filters to view a subset of pupils by Class, Year Group, Custom Group, SEND status and a variety of contextual data.
      3. Choose individual pupils from the filter group by checking the box next to their Full Name.
      4. Choose all pupils in the filter group by checking the box next to the Full Name column heading.
  • After selecting pupils to update:
    1. Select Add:
    2. Select Extended Attendance:
    3. From Add Extended Attendance:
      1. Select the attendance Code you want to use for the bulk fill
      2. Select a Start Date.
      3. Select an End Date,
      4. Select whether the code is to be updated for the Full day, AM session or PM session.
      5. Select what happens to any sessions that already have a code within the chosen date range:
        • Preserve existing marks, only update blank sessions (Existing attendance marks are kept).
        • Preserve only B, D, X, C2 codes (All other sessions will be updated). 
        • Update all sessions (Overwrites every sessions in the range, regardless of whether it has a code already stored with the bulk fill code).
      6. Select Save.

Outcome

The register updates with your changes. A message displays that the Extended attendances have been saved successfully:

It may take a little time for registers to update, depending on how many pupils and days are selected.

Related information

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