MIS: How do I make bulk updates to registers?

Overview

This article explains how to make bulk updates to registers, for example, setting and editing attendance marks for multiple pupils in one or more classes / groups using the Extended Attendance feature. This function is useful if paper registers have been used to collect attendance marks, or to record attendance marks when the school is closed due to unforeseen circumstances, such as a snow day.

Prerequisites

You must be a member of the office staff with the correct permissions to make bulk updates to registers.

Instructions

Follow these steps to update your registers in bulk:

To open the Office Register:
1. Select Manage.
2. Select Attendance.
3. Select Office Register to open Office Register Attendances:
Choose the pupils you want to update, using one or more of the approaches below:
1. Choose individual pupils by checking the box next to their Full Name:
2. Choose all pupils by checking the box next to the Full Name column heading:
3. Choose pupils from a subset of all pupils using one or more filters:
  1. Select Filters (if the filters are not visible)
  2. Select filters to view a subset of pupils by Class, Year Group, Custom Group, SEND status and a variety of contextual data.
  3. Choose individual pupils from the filter group by checking the box next to their Full Name.
  4. Choose all pupils in the filter group by checking the box next to the Full Name column heading.
After selecting pupils to update:
1. Select Add:
2. Select Extended Attendance:
3. From Add Extended Attendance:
  1. Select the attendance Code you want to use for the bulk fill
  2. Select a Start Date, including whether the code is to be updated for the Full day, AM session or PM session.
  3. Select an End Date, including whether the code is to be updated for the Full day, AM session or PM session.
  4. Optionally, add any Notes relating to the attendance code being recorded.
  5. Select Save.