Use this code when a pupil is attending an off-site educational activity that has been approved by the school, and is supervised by someone who is authorised by the school. Examples of such activities may be taster days at other schools, attending a college course, attending unregistered alternative provision arranged or agreed by the school.

This code mustn't be used if the pupil is unsupervised, for example, when at home doing school-work.

Use these codes only if other reason codes are not appropriate for the recording of an authorised absence. Examples could include, but are not limited to:

• A pupil participating in a performance.
• A pupil being subject to a temporary, part-time timetable.
• A pupil being pregnant.

Use this code when a pupil has no alternative provision to continue their education when they are suspended / excluded from school, but their name is still entered in the Admission Register.

Alternative provision must be arranged from the sixth consecutive day of any suspension / exclusion. This provision should then be recorded using the appropriate code for attending an approved educational activity.

Use this code only if recording any holiday that has not been agreed by the school, but has still been taken by the pupil, including those in excess of any agreed holiday.

A leave of absence for holiday cannot be granted retrospectively. If an application for leave wasn't made in advance, it should not be granted.

Use this code when the pupil arrives late to a session, but before the registers close.

If the pupil attends the session, but does so after the registers close, record this must be recorded as an absence using code U, or another absence code that it is more appropriate.

Use this code when the reason for a pupil's absence isn't known when you take the register. As soon as the reason for absence is determined by the person responsible for taking the register, the register should be updated using the appropriate attendance code.

If a pupil is present at registration but has a medical appointment during the session, no absence should be recorded for the session.

Use this code only if other reason codes are not appropriate for the recording of an unauthorised absence.

This code should also be used if the school suspects that the reason for absence is authorised.

This code us used to record authorised absence when it falls on a day that is exclusively set apart for religious observance by the parents’ religious body. As a rule of thumb, if the parent isn't required to work on such a day, enabling them to mark the religious occasion, the pupil's absence should be approved.

If the period of absence requested by the parent is greater than one day, the school would record the religious observance day as code R. Any further days must be requested by the parent, and if approved by the headteacher, those days would be recorded as code C (see above for further information).

Use this code to record when a pupil is absent from school because their parent(s) is travelling for occupational purposes . This must be requested by the parent(s) in advance. The code can only be used for this purpose and when the absence is approved by the headteacher. Any other absence for pupils from this group of people should not be recorded against this code.

In this context, the generic term traveller refers to a number of different groups. These include Roma, English and Welsh Gypsies, Irish and Scottish Travellers, Showmen (fairground people) and Circus people, Bargees (occupational boat dwellers) and New Travellers.

Where a pupil has no fixed abode because their parent(s) is engaged in a business or trade that requires them to travel, there is an expectation that the pupil attends at least 200 sessions per year.