Sonar Tracker: EYFS (2020) Target Analysis Report

Sonar Tracker

Overview

This article provides an overview of the EYFS (2020) Target Analysis report's purpose, guidance on how to access it, the various types of information it contains, and the different controls that help you customise what you see in the report.

Purpose

The EYFS (2020) Target Analysis report lets you identify the progress your pupils are making compared to their targets either as a group or individually. This enables you to monitor the progress your pupils make compared to their targets. Rapidly, you can determine who is on target, who is above target and who is not meeting their target. Following identification, you can put in place supporting interventions as appropriate.

When the report is run, by default, you are presented with a tabular and graphical overview for the selected group of pupils in Word Reading, Writing, and Number for the current Academic Year and the current Assessment Period. Each subject is broken into Target Bands (Below Target, On Target and Ahead of Target).

If you want to know which pupils are represented by the numbers select a value in the table and the cell will expand to show the names.

The key performance indicator at the top of the report gives a combined view of the currently selected subjects.

Where the selected group of pupils includes one or more pupils that have no assessment data associated with them in one or more subjects, a No Assessments band is displayed.

Under the overview table there is a more detailed table that lists each pupil, their target, their assessment result, and how they have performed compared to their target.

The report can be used across multiple Year Groups enabling you to quickly gain an overview of all EYFS groups of pupils on track.

Targets are individually set, with a view to them being appropriate to the potential outcomes for each pupil. They are different to Key Stage Outcomes. It is important to understand that pupils who are not on target cannot automatically be thought of as not on track to achieve Key Stage Outcomes, they're simply not meeting their current targets. If you want to know which pupils are on track (or not) to achieve their Key Stage Outcomes, use the Sonar Tracker: EYFS (2020) Age Related Overview Report.

Opening the page

After selecting the EYFS (2020) Target Analysis report from the Reports page menu, you will be prompted to select which pupils you wish to include. Select one or more Year Groups or Classes then select Load Report:

Report view(s)

Main view

Summary view

Elements

Field name Description
Headline - on or ahead of target in all subjects This headline figure gives the number of pupils (and percentage) who are either on or ahead of the targets set for them in all of the subjects that have been selected. The number of pupils is calculated by counting all of those pupils where their assessment outcomes match or exceed the targets that they have been set. The percentage is based on the total number of pupils selected who have assessment data (not the total number of pupils).
X Pupils Number of pupils who are included in the report.
No assessment

This field is only displayed if there are pupils within the selected set who have no assessment data or missing assessment data. The field indicates the percentage and number of pupils (displayed in brackets) where no assessment data has been recorded. The percentage is calculated as follows:

No Assessment % =
(Number of pupils with No Assessment data ÷ Total number of pupils) x 100
Below target The number of pupils (and percentage) whose assessment result is below their target for the Subject displayed. The percentage is based on the total number of pupils selected who have assessment data (not the total number of pupils).
On target The number of pupils (and percentage) whose assessment result is the same as their target for the Subject displayed. The percentage is based on the total number of pupils selected who have assessment data (not the total number of pupils).
Ahead of target The number of pupils (and percentage) whose assessment result is higher than their target for the Subject displayed. The percentage is based on the total number of pupils selected who have assessment data (not the total number of pupils).
No assessment in one or more

This field is only displayed if there are pupils within the selected set who have no assessment data or missing assessment data. The field indicates the percentage and number of pupils (displayed in brackets) where no assessment data has been recorded. The percentage is calculated as follows:

No Assessment % =
(Number of pupils with No Assessment data ÷ Total number of pupils) x 100

The percentage is based on the total number of pupils selected who have assessment data (not the total number of pupils).
Below target in one or more This field is displayed when Combined is selected. It indicates the number of pupils whose assessment result is below their target for one or more of the Subjects displayed. The number of pupils is calculated by counting all of those pupils where their assessment result is below their target for one or more subjects. The percentage is based on the total number of pupils selected (including those with no assessment data).
On target or higher in all This field is displayed when Combined is selected. It indicates the number of pupils whose assessment result is the same as their target for all of the Subjects displayed. The number of pupils is calculated by counting all of those pupils where their assessment result is equal or above their target in all of the subjects displayed. The percentage is based on the total number of pupils selected (including those with no assessment data).
Ahead of target in all This field is displayed when Combined is selected. It indicates the number of pupils whose assessment result is higher than their target for all of the Subjects displayed. The number of pupils is calculated by counting all of those pupils where their assessment result is above their target in all of the subjects displayed. The percentage is based on the total number of pupils selected (including those with no assessment data).
Subject The name of the subject.
Subject - combined The combined (cumulative) measure for all displayed Subjects.
Name (in the overview table) Name of a pupil who has an assessment result to compare to a target for the Subject or Combined subjects.
Name (in the pupil table) The Name of the pupil whose assessment result and target are being displayed.
Assessment The pupil's assessment result for the subject in the selected Assessment Period.
Target The pupil's target that has been set for the subject for the selected Assessment Period.
Difference

An indicator showing the pupil's Assessment result compared to their Target. The difference is represented both numerically and visually based on the background colour of the cell and an arrow as follows:

  • A purple background with a purple arrow indicates that the pupil's assessment for the subject is above their target. The numeric value indicates how many levels above their target they are performing (for example, where a pupil has a target of At, but is assessed at A, this will be 1).
  • A green background with a green arrow pointing to the right next to a pupil's name indicates the pupil is on target for the subject (for example, where the target and assessment are both At). When a pupil is on target, the numeric value will be 0.
  • A red background with a down arrow indicates the pupil is not achieving their target for the subject (for example, where a pupil has a target of At, but is assessed at JA). In this instance, the numeric value will be negative. In the case of the example where the pupil's target is At but the pupil is assessed at JA, the value will be -1.

Controls

Control Description
Select to refresh the contents of the report. This is particularly useful if you think that the data may have changed while you were using the report, for example, if someone else added new assessment data during the time you were viewing it.
Filters (1 Active Filter or x Active Filters) The filters control indicates how many filters are currently applied to the data set. Select to contextually filter the pupils.
Academic year Select the Academic Year that you wish to use when you run the EYFS (2020) Target Analysis report. By default, this will be set to the current Academic Year, for example, 2023-2024.
Assessment period (singular)

Select the Assessment Period that you want to use when running the EYFS (2020) Target Analysis report:

  • Autumn 1.
  • Autumn 2.
  • Spring 1.
  • Spring 2.
  • Summer 1.
  • Summer 2.

By default, this is set to the current Assessment Period.

Schools often choose to align their Assessment Periods to terms as shown above, but this is not always the case. The values displayed may differ based on your school's assessment processes.
Subject(s)

Check the Subjects that you want to use when running the EYFS (2020) Target Analysis report.

The Subjects to choose from are:

  • Listening, Attention and Understanding.
  • Speaking.
  • Self-Regulation.
  • Managing Self.
  • Building Relationships.
  • Gross Motor Skills.
  • Fine Motor Skills.
  • Comprehension.
  • Word Reading.
  • Writing.
  • Number.
  • Numeric Patterns.
  • Past and Present.
  • People Culture and Communities.
  • The Natural World.
  • Creating with Materials.
  • Being Imaginative and Expressive.

By default, Word Reading, Writing and Number are checked, however, you can uncheck these or check other subjects.
Display options

Check or uncheck the following to control how the report is presented:

  • When Summary View is checked, a different view of report data is displayed by the various pupil characteristic groups. For each group the following is displayed:

    • The total number of pupils in the group.
    • The associated percentage of pupils in that group (out of the total number of pupils).

    The pupil characteristic groups are:

    • All Pupils - The total number of pupils.
    • Boys - Pupils that identify as being a boy.
    • Girls - Pupils that identify as being a girl.
    • Disadvantaged - Pupils that have been eligible for Free School Meals at any point over the last six years, have been looked after continuously for at least one day in the last year, or have left care through a formal route such as adoption.
    • Not Disadvantaged - Pupils that are not Disadvantaged.
    • Pupil Premium - Pupils in receipt of Pupil Premium. Pupil Premium is funding to improve education outcomes for disadvantaged pupils in schools in England.
    • Not Pupil Premium - Pupils that are not in receipt of Pupil Premium.
    • FSM - Pupils who are eligible for Free School Meals (FSM). This is a programme run by the UK Government to provide free school meals to pupils based on their meeting of a set criteria.
    • Not FSM - Pupils that are not eligible for Free School Meals.
    • SEN - Pupils that have any Special Education Need (SEN) provision, for example, they need support or have a Statement.
    • Education Health and Care Plan - Pupils that are categorised as SEN and have an Education Health and Care Plan (EHCP) in place. This is a document that defines the needs of a pupil where extra support is needed in school, beyond that which the school can provide.
    • Not SEN - Pupils that do not have any special education needs.
    • EAL - Pupils where English is an Additional Language (pupils who communicate in a primary language that is not English).
    • Not EAL - Pupils where English is their primary language, not an additional language.
    • Summer Born - Pupils who were born between 1 April and 31 August.
    • Leaver - Pupils who have been flagged as leaving the school.
    • Not Leaver - Pupils who have not been flagged as leaving the school.

    This view is useful for governors and also within Pupil Performance Meetings.

    An example of the Summary View for this report is shown in the Report View(s) Summary View section above.

  • Check to view the names of the individual pupils whose results make up the totals shown in each of the cells in the report. By default, Names is not checked.
  • When checked, Combined shows the combined values for all of the displayed subjects in a new tabular view. The combined values are used to determine how many, and which pupils are below, on, or ahead of their target On Target. The On Target and Ahead of Target combined values are always presented as cumulative views including those pupils ahead of their target. Select each combined measure to see those pupils who are performing at the selected level.
  • Check to show the headline Key Performance Indicators (KPIs) associated with the report. By default, this is checked.
  • Check to show the main output of the report in a tabular format. By default, this is checked.
  • Check to show the main output of the report in a graphical format. By default, this is checked.
  • Check to show the main output of the report in a tabular format with one line for each pupil. Each pupil's assessment for the selected subjects for the selected Assessment Period is displayed next to the pupil's target. The difference is then indicated, along with the difference. By default, this is checked.

By default, the following display options are checked (and displayed) when this report is run:

  • KPIs.
  • Overview Table.
  • Chart.
  • Pupil Table.
PDF Select to create a PDF version of the report. When created, the report is automatically downloaded to your device. To view the report in PDF format, locate and open the PDF file using either the built-in download functionality in your web browser or the file management tools on your device.
Legend Roll over an item in the legend to highlight it in the graph.

Training

Looking for training to help you understand EYFS reports in Sonar Tracker?

Follow the link below to find out about our EYFS-focused key attainment and progress reports training and to book your place:

EYFS Reporting in Sonar Tracker

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