Overview
This article provides an overview of the EYFS (2020) Age Related Overview report's purpose, guidance on how to access it, the various types of information it contains, and the different controls that help you customise what you see in the report.
Purpose
The EYFS (2020) Age Related Overview report provides a high-level, easily readable overview of pupil performance against their Age Related Expectations (ARE) for the selected subjects.
Teachers can use this to view class attainment at a single point in time. Meanwhile, the school's SLT can use this to analyse attainment at a single point in time for single or multiple subjects across multiple Classes or Year Groups. Using the data presented, you can quickly get an overview of all EYFS Year Group pupils on track and determine which pupils within the various subjects could benefit from being allocated additional support.
By default, the report gives an overview for the selected pupils in Word Reading, Writing and Number. It identifies the percentage and number of pupils currently working within each of the Age Related Expectation categories.
When selecting data to look at, you can choose multiple Classes which may be spread across multiple Year Groups.
The Key Performance Indicators at the top of the report may be thought of as predictions for attainment at either the end of year or Key Stage:
- The first uses the Just At (and higher codes) as a combined measure over the displayed Subjects. By default, this is the percentage of pupils considered to be Just At to achieve the expected outcome at the end of the Key Stage for Word Reading, Writing and Number combined.
- The second uses the Above(and Significantly Above) code and is, therefore, the percentage of pupils on track for the Higher Standard).
In addition to seeing summary level data, you can drill down into individual subject level detail, where individual pupil outcomes can be viewed (see Subject Overview).
In this report, pupils with missing assessment data are included in the calculations. Any numerical counts or percentage calculations regarding pupil numbers include all pupils, regardless of whether they have assessment records.
Opening the page
After selecting the EYFS (2020) Age Related Overview report from the Reports page menu, you will be prompted to select which pupils you wish to include. Select one or more Year Groups and / or Classes then select Load Report:
Report View(s)
Main View (Default)
Summary View
Elements
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Field Name |
Description |
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X Pupils |
Number of pupils who are included in the report. |
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Just At or higher in all subjects |
The percentage and the number of pupils who have been assessed as being on track to achieve the expected outcome at the end of the Key Stage in Word Reading, Writing and Number. |
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Above or higher in all subjects |
The percentage, total number of pupils overall, and the number of pupils who are on track for the higher standard at the end of the Key Stage in Word Reading, Writing and Number. |
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Subjects |
The name of the subject. |
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Subject - Combined |
The combined (cumulative) measure for all displayed Subjects. |
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Categories |
The various Categories (for example, No Assessment, Significantly Below, Below, Just At, Securely At, Above and Significantly Above). For individual Subjects only (not Combined), select the percentage value within a Category to view the Grade Breakdown slideover that shows all pupils performing at the selected level (see below). |
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No Assessment |
This field is only displayed if there are pupils within the selected set who have no assessment data / missing assessment data. The field indicates the percentage and number of pupils (displayed in brackets) where no assessment data has been recorded. The percentage is calculated as follows: No Assessment % = It is important to remember that this percentage is calculated based on the size of the total set (the total number of pupils selected). |
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Significantly Below |
This Age Related Expectation indicator shows the percentage and number of pupils working in a Band associated with a lower Year Group (they're achieving at the level of a lower Year Group than would be expected for pupils in their Year Group). They are accessing appropriate curriculum content, and are probably categorised as SEN. |
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Below |
This Age Related Expectation indicator shows the percentage and number of pupils working towards, but currently below their Band, but the Band is within that of their Year Group. They are currently unlikely to achieve the Expected Key Stage standard. |
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Just At |
This Age Related Expectation indicator shows the percentage and number of pupils who are just working at the level of their Age Related Expectation. Pupils who are Just At are on track, and if they continue to progress at the same rate they should achieve the expected standard at the end of the Key Stage, however, they are only just at this level. They may not achieve their Age Related Expectation if, for example, they were to take unexpected time off school. |
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Securely At |
This Age Related Expectation indicator shows the percentage and number of pupils who are securely working at their Age Related Expectation. If these pupils continue to progress at the same rate, they should achieve the expected standard at the end of the Key Stage. Most pupils will be working at this level. |
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Above |
This Age Related Expectation indicator shows the percentage and number of pupils working in a Band above their Age Related Expectation, but within that of their Year Group. |
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Significantly Above |
This Age Related Expectation indicator shows the percentage and number of pupils working in a Bandabove that which is expected for their Year Group. They are working at the Band of a higher Year Group. It is very rare that pupils are working at this level in a UK school as they are unlikely to be moved into a higher Year Group to be taught a subject. |
Controls
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Control |
Description |
|---|---|
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Select to refresh the contents of the report. This is particularly useful if you think that the data may have changed whilst you were using the report, for example, if someone else added new assessment data during the time you were viewing it. |
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Filters (1 Active Filter or x Active Filters) |
The filters control indicates how many filters are currently applied to the data set. Select to contextually filter the pupils. |
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Academic Year |
Select the Academic Year that you wish to use when you run the EYFS (2020) Age Related Overview report. By default, this will be set to the current Academic Year, for example, 2023-2024. |
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Assessment Period |
Select the Assessment Period that you want to use when running the EYFS (2020) Age Related Overview report:
By default, this is set to the current Assessment Period. Schools often choose to align their Assessment Periods to terms as shown above, but this is not always the case. The values displayed may differ based on your school's assessment processes. |
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Subject |
Check the Subjects that you want to use when running the EYFS (2020) Age Related Overview report. The Subjects to choose from are:
By default, Word Reading, Writing and Number are checked, however, you can uncheck these and / or check other subjects. |
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Display Options |
Check / uncheck the following to control how the report is presented: When Summary View is checked, the report view is displayed by the various pupil characteristic groups. For each group the following is displayed:
The pupil characteristic groups are:
This view is useful for governors and also within Pupil Performance Meetings. An example of the Summary View for this report is shown in the Report View(s) Summary View section above.
Check to view the names of the individual pupils whose results make up the totals shown in each of the cells in the report: When Names has been checked, select a pupil's name within the report to view their Single Pupil Overview report. By default, Names is not checked.
By default, the result shown in each cell relates to that grade / score only. Check Cumulative to see the results of the grades/scores from Just At onwards added to the current value. For example, if you want to view which pupils are Securely At or higher, this will comprise the total pupils in Securely At, Above and Significantly Above). From Just At onwards, the value in each cell includes all the ones above. This is illustrated in the example below for the subject Word Reading:
Check to show the combined measure for all displayed subjects in a new tabular view. The combined values are used to determine how pupils are performing compared to their ARE. For each measure, the total number of pupils are listed. The combined measures are always cumulative. Select each combined value to see a list of those pupils making up the measure. Select a pupil's name to open their Single Pupil Overview.
Select to view the Consolidation Opportunities tool in Sonar Tracker. Identifying those pupils who are meeting their Age Related Expectations (ARE) in all but one subject is invaluable as it enables you to determine where extra support can be introduced to help those pupils reach their ARE. You could manually look through the main report name-by-name, subject-by-subject, identifying where this is the case but it would be timely. The Consolidation Opportunities tool will eliminate the need to do this. Instead, for each subject, a total of those pupils who are not meeting their Age Related Expectations in that subject alone are listed: When the total number is selected, the names of pupils are displayed. You can then use this information to determine where you as the teacher need to put interventions in place to provide extra support to the pupils listed. In the example above, each column does not show the pupils' current assessment. Instead, it shows where the pupils would need to reach in order to consolidate attainment at that measure or higher. Mai-Yuk, for example, is Below in Writing, but is on target to achieve her ARE in Word Reading and Number. There is a consolidation opportunity to put support in place to help Mai-Yuk reach Just At or higher in Writing. A successful intervention would result in Mai-Yuk achieving the expected standard at the end of the Key Stage across all three subjects. As the teacher, you know the full potential of each pupil in your class, Sonar Tracker doesn't. Sonar Tracker simply saves you time to when identifying possible opportunities.
Select to view the Enable Modelling functionality in Sonar Tracker. It is used in conjunction with the Opportunities tool. It allows you to model the potential impact of delivering on one of the displayed Opportunities. When selected, a checkbox is displayed next to the number of pupils (the consolidation opportunity) in the Opportunities table. Check the box to model what would happen if the checked pupils achieved the indicated assessment. The outcomes of the scenario that is being modelled are highlighted in yellow within the report. The modelling tool lets you work through the various options that you have regarding where you can deploy your teaching support resources and the associated impact of that option. This tool is particularly useful when working with limited resources and you are struggling to understand where to best place them to have the highest impact on your class' results.
Check to show KPIs, tables and charts separately for each class where multiple classes have been selected, rather than using the default consolidated report view. This will save you time compared to having to run the report several times (once for each class).
Check to show the headline Key Performance Indicators (KPIs) associated with the report. By default, this is checked.
Check to show the main output of the report in a tabular format. By default, this is checked.
Check to show the main output of the report in a graphical format. By default, this is checked.
By default, the following display options are checked (and displayed) when this report is run:
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Select to create a PDF version of the report. When created, the report is automatically downloaded to your device. To view the report in PDF format, locate and open the PDF file using either the built-in download functionality in your web browser or the file management tools on your device. |
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Subject |
Select the Subject, or the right arrow next to the Subject in the tabular view to drill down into a greater level of detail using the Subject Overview report. |
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% & Number (result cell) within the table |
Check to view the names of the individual pupils whose results make up the totals shown in each of the cells in the report: |
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Name |
Select a pupil's name within the report to view their Single Pupil Overview report. |
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Legend |
Roll over an item in the legend to highlight it in the graph: |
Training
Looking for training to help you understand EYFS reports in Sonar Tracker?
Follow the link below to find out about our EYFS-focused key attainment and progress reports training and to book your place:
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