People First: How do I manage applicant sources and talent pools in People First?

People First HR

Overview

This article explains how to manage applicant sources and talent pools in the People First HR Recruitment module. Applicant sources let you track where candidates have come from, and talent pools allow you to group candidates for future campaigns.

Prerequisites

  • Campaign Administrator access is required for all tasks in this article.

Instructions

Select the appropriate tab below depending on whether you want to work with applicant sources or talent pools:

  • Applicant sources are available to select when manually adding an applicant, or for candidates to choose from when applying via the job board.

    1. Select Administration from the My Apps menu.
    2. Select the Configuration tab.
    3. Select Recruitment.

    4. Select Applicant source:

    5. Select Add source under Job board source and / or Recruitment agency source.
    6. Save the source as Active to make it available for selection immediately, or as Inactive to activate it later.

    7. Select Create:

    Job board sources are visible to candidates when applying. Recruitment agency sources are only available when an applicant is manually added via the campaign pipeline.

  • Talent pools allow you to group strong candidates so they can be considered for future roles.
    1. Select Recruitment from the menu.
    2. Select the Talent pool tab.

    3. If this is your first talent pool, select ADD TALENT POOL. If this is not your first talent pool, select + ADD TALENT POOL:

    4. Enter a name for the talent pool and select Create. 

      The pool appears in the Talent pool list:

    5. To edit or delete a talent pool, select the pencil icon next to its name. Amend the name and select Save, or select Delete to remove it.

Tips and best practices

  1. Give talent pools descriptive names that reflect the skills or role type, for example, Senior Engineers – 2026, so administrators can find and use them quickly. 
  2. Review pools regularly and remove candidates who are no longer relevant.

Next steps

With your applicant sources configured, you can begin tracking the effectiveness of your recruitment channels through reporting. Talent pool members can be added directly to future campaign pipelines when a suitable role becomes available.

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