Events
Overview
This article explains how to add a pupil to a Parents' Evening, whose contacts have not been invited to attend. When a new pupil joins after parents' evening invitations have been sent, you will need to follow these steps to ensure that their parents (or other appropriate contacts) are invited.
Prerequisites
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The pupil you want to add to the Parents' Evening must be a member of one of the invited groups.
When using Juniper Educations' MIS to manage your pupils, contacts and groups, refer to MIS: How do I add a pupil? and MIS: How do I add pupils to a group? for further information.
When using a third-party MIS to manage your pupils, contacts and groups, after their details have been added and synchronised overnight to Juniper using Wonde, you can add them to the parents' evening.
Open a Parents' Evening
Follow these steps to open the Parents' Evening you want to view / update the details of:
- Open Events if it is not already open.
- Select Parents' Evening.
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Locate the Parents' Evening that you want to open. Enter your search terms into the Search bar and apply Filters as necessary:
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After locating the Parents' Evening, select its Title to open it:
The Parents' Evening opens:
Add a pupil and invite their contacts
After a pupil's details (including contacts and group) are added to Juniper MIS or synced via Wonde, they are automatically be added to the appropriate group for the Parents' Evening, but their contacts are not invited.
Follow these steps to invite their contacts:
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Select the Pupils and Contacts tab:
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From Pupils & Contacts, select Edit:
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From Edit Pupils & Contacts, locate the pupil whose contacts you want to invite to the Parents' Evening, using the search bar if needed. The pupil's name will be followed by a grey lozenge labelled No Selection:
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Check the name of the Pupil who you want to send the invite to:
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The pupil's contacts are listed. Check the contacts that you want to send the invitation to:
To make bulk changes, check the appropriate Quick Selection options (All Contacts, Parental Contacts and Emergency Contacts) to select the related contacts for all pupils.
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Select Save:
A message confirming your updates is displayed as you are returned to the Pupils & Contacts view page. The tabular view now includes the pupil, their group and the contacts that have been invited:
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Select Send Invitations:
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When prompted, check the pupils /contacts that invitations are being sent to, then select Send Invitations to confirm the request:
A message is displayed confirming the invitations have been sent. The selected pupil's contacts are sent the invitation and you are returned to the Pupils & Contacts tab.
Next Steps
The parents can now accept the invitation and book an appointment for the parents' evening event through the Juniper Education App. If they do not have the app and want to attend, when they contact the school, you can add an appointment on their behalf. See Manage parents' bookings.
Related information
Updated