MIS: How do I edit / update a group?

MIS

Overview

This article explains how to edit or update a group within Juniper MIS. It explains how to update group details and manage pupils and staff.

Prerequisites

  • You must have Partial Edit, Full Edit, Account Admin, or Account Owner permissions to edit or update a group.
  • You must have created a group (see MIS: How do I add or create a group?) or have access to edit the group.
  • You must be a staff member allocated the role of Group owner or Group editor.

Instructions

Follow these steps to make changes to a group:

Locate, and open the group

To view a list of groups, locate a group and open it from within the Juniper MIS:

  1. Select Groups to open All Groups:
  2. Optionally, to narrow your search, select Classes, Year Groups or one of the Custom Group options from the side menu if you know the type of group you are searching for.
  3. Locate the group you want to edit from the list, using search or filters as required:
  4. Select the group to open it:

Make group changes

Select a tab below to learn how to edit / update basic details, pupils or staff:

    1. Select Edit.
    2. Make any changes to the Name or Description. You cannot make other changes here.
    3. Select Save.
    •  
      1. Select Add pupils.
      2. Locate and check the Class(es) or Year Group(s), then the pupil(s) you want to add to the group. Expand each selection down to a pupil level as needed. Check or uncheck individual pupils. You can filter the list to narrow your search.
      3. Select Continue with x pupils, where x is the number of pupils in the selected Class(es) or Year Group(s).

      4. Enter a Start Date for the pupils that you want to add to the group.

        Select the vertical ellipsis to bulk fill with a specific date.

      5. Select Save to add the pupils.

        See MIS: How do I add one or more pupils to a group? for further information.

    •  
      1. Select Remove.
      2. Check the pupil(s) you want to remove.
      3. Select or enter a Leave Date.
      4. Select Remove Pupils.
      5. When prompted, confirm the removal of pupils from the group.
    •  
      1. Select the edit icon () next to the Group Start Date for the pupil.

      2. When prompted, select or enter the date that the pupil joined the group:

      3. Select the green check button to save. A notification message confirms your change has been saved.

        The Group Start Date you select must be within the current academic year. If a pupil finishes today and you want to reinstate them next week, you cannot select a Group Start Date before the date that the pupil previously left the group.

    •  
      1. Select the edit icon () next to the Group End Date for the pupil.

      2. When prompted, select or enter the date that the pupil left the group:

      3. Select the green check button to save. A notification message confirms your change has been saved.

        The Group End Date you select must be within the current academic year. You cannot remove an end date to reinstate the pupil to the group. You must add them again (see Add pupils to the group above).

    1. Select Edit.

    2. To add a member of staff, select the name of the Staff Member and their Role in Group:

      • Group owner - a user who owns the group. They can edit roles within the group.
      • Group editor - a user who can edit the group.
      • Group viewer - a user who can view the group, but cannot edit it.

      Because Group editors can edit staff within a group, they can remove the Group owner and assign themselves as Group owner.

    3. To add a further staff member, select Add, then repeat the previous step.
    4. To remove a staff member from the group, select Delete next to their name.
    5. After making your changes, select Save.

    See MIS: How do I add staff members to a group? for further information.

Outcome

Any changes that you make are saved. A record of all changes made is kept. Review these in the Audit Log tab:

Related information

Updated