Overview

This article explains how to change an employee's hours and weeks.

Instructions

Follow these steps to change an employee's hours and basis:

1. Search for the person using the search bar, or locate them in the Organisation Chart and select their name.

2. Select the Employment section in the Personal tab in their record:

   

3. Select the expand icon to view the record full screen:
   
4. Where an employee has multiple jobs recorded, select the Job whose details you want to update.

5. Select the Hours & Basis card:

   

6. When prompted:
   
   1. Select / enter a new applicable date in Make a new edit on.
   2. Select Add new.
7. Locate the values you want to change. Where inheritance padlocks exist, on a field that you want to overwrite, toggle the padlock to the right to enable a manual override:
   
   An information message is displayed to indicate the implications of changing the value:
   
8. Make your changes as required:
   1. Support Staff: FTE hours is 37 hours, Standard day in hours is 7.4 hours.
   2. Teachers: FTE hours is 32.5 hours, Standard day in hours is 6.5 hours.
9. Select Save.

Outcome

The employee's hours and basis are updated to reflect the changes that you have made.

Working patterns must match the contracted hours for absence schemes to calculate correctly. If changes have been made to hours, ensure you update the individual's Working pattern accordingly (this is found below Hours & Basis for the selected job. See People First: How do I change an employee's working pattern? for further information.

Related information

• People First: How do I change an employee's working pattern?

Updated 03 February 2026 15:15