Overview

This article explains how to add an extra job role to a person, for example:

1. When a lunchtime supervisor takes on an extra role of running after-school classes.
2. When a member of staff's job role changes (add their new job role to their employee record, then remove the current role with effect at the point of role change).

Prerequisites

• You must have set up a vacant job ready for filling (assigning to an employee). For further information, see People First: How do I create a job?

Instructions

Follow these steps to add a role to an existing employee:

1. Search for the person using the search bar, or locate them in the Organisation Chart and select their name.

2. Select the Employment section in the Personal tab in their record:

   

3. Select the expand icon to view the record full screen:
   
4. From the Key Actions pane, select Start another job:
   
5. From Start another job:
   
   1. Select / enter the date that the employee will start the new role in Start in job date.
   2. Select the vacant role from the Job list. Where the job does not exist, create a new one (see People First: How do I create a job?).
   3. Select Save.

Outcome

The employee will be assigned to the job. A confirmation message will be displayed, including their name and the job that they have been assigned to:

The new job is listed alongside other existing roles in the Select a job pane in the Employment section of the Personal tab in the employee's record:

Check and update the Employment details as you would for a new starter:

1. Absence Policy.
2. Hours & Basis.
3. Salary.
4. Schemes & Benefits.
5. Terms & Conditions.
6. Working Pattern.

Related information

• People First: How do I create a job?

Updated 03 February 2026 13:06