Overview

This article explains how to email a contract to an employee.

Instructions

Follow these steps to send a copy of a contract to an employee:

1. Search for the person using the search bar, or locate them in the Organisation Chart and select their name.

2. Select the Employment section in the Personal tab in their record:

   

3. Locate the Job information pane and roll your mouse over it. When the text turns blue, select it:

   

4. From the Job details (contract page), scroll down and select Save:

   

5. When prompted, select REVIEW AND SEND:

   

6. From the Send correspondence pane:

   

   1. Select have the correct contract Template selected, for example Contract Teacher:
   2. Scroll down to the bottom of the pane and select Edit.

7. From the edit pane:

   

   1. Review the details of the contract.
   2. Add any extra details required (highlighted in yellow) and ensure to check the content thoroughly.
   3. Make any amendments as needed.
   4. After completing the previous steps, select UPDATE.
8. Double-check the content.
9. Select SEND NOW after reviewing the content and ensuring it is correct.

Outcome

The contract is emailed to the employee using the address in the system. Written Particulars will be sent as an attachment with the contract. These have been uploaded for your school in advance. 

Contact us if you have not already provided us with the Written Particulars to upload.

Any correspondence will be added to the Correspondence section of the employees profile, found under the Personal, Employment tab:

From here, you can view, download and print any correspondence.

Updated 01 May 2026 13:26