MIS

Overview

This article explains how to generate a DfE compliant permanent or temporary Unique Pupil Number (UPN) for a pupil. 

When UPNs are generated automatically, your school’s Local Authority Number and Department Establishment Number (stored in the MIS), and the current academic year are used.

Prerequisites

• You must have the appropriate permissions assigned to your Juniper Education account to edit pupil records.

Generate a Temporary UPN

Follow these steps to generate a Temporary UPN that adheres to the DfE guidance for a pupil:

1. Select Pupils.
2. Select All Pupils.
3. From Pupil List:
   1. Find the pupil whose UPN you want to update, using the search bar or filters as appropriate.
   2. Select the pupil's Full Name to open their profile.

4. From the pupil's record, select Identity, then Personal Details:

   

5. Select Edit:

   

6. Locate the UPN field:

   

   1. Ensure Temporary is selected from the Permanent / Temporary drop-down.
   2. Select Generate.

   The new UPN is displayed:

   

7. Select Save.

Generate a Permanent UPN

Follow these steps to generate a permanent UPN for a pupil:

1. Select Pupils.
2. Select All Pupils.
3. From Pupil List:
   1. Find the pupil whose UPN you want to update, using the search bar or filters as appropriate.
   2. Select the pupil's Full Name to open their profile.

4. From the pupil's record, select Identity, then Personal Details:

   

5. Select Edit:

   

6. What you do not is dependent on what you see on screen:

   1. If there is no Unique Pupil Number (UPN), select Generate to create a UPN:

      

      Continue to Step 7.

   2. If the UPN field is flagged as Temporary and you see a Convert to Permanent UPN button:

      

      1. Select Convert to Permanent UPN.
      2. When prompted, select Confirm, to confirm that you want to move the temporary pupil UPN into the Pupil's Former UPN.

      The new UPN is displayed, and the (original) Temporary UPN is listed in Pupil's Former UPN:

      

      Continue to Step 7.

   3. If the UPN field is flagged as Temporary and you see a Generate button:

      

      1. Change Temporary to Permanent. 
      2. When prompted, select Confirm, to confirm that you want to move the temporary pupil UPN into the Pupil's Former UPN.

      After the UPN has been moved into the Pupil's Former UPN, select Generate:

      

      The new UPN is displayed:

      

      Continue to Step 7.

7. Select Save.

Outcome

The new UPN is saved to the pupil's record.

Tips and best practices

1. Wherever possible, only use a DfE compliant Temporary UPN. This allows you to use the MIS to bulk change Temporary UPNs to Permanent UPNs. Where Temporary UPNs do not adheres to the DfEs guidance, the tool will not update them. 
2. Only use a temporary UPN while you wait for a permanent one, for example, from a pupil's previous school.
3. If a pupil is new to education, generate a permanent UPN, not a temporary one.
4. To convert temporary UPNs for one or more pupils in bulk, see MIS: How do I convert temporary UPNs in bulk?

Related information

• The DfEs Unique Pupil Numbers Guidance.
• MIS: How do I convert temporary UPNs in bulk?
• MIS: How do I add a pupil?
• MIS: How do I edit a pupil record?

Updated 25 September 2026 14:53