Overview

This article explains how to record alternative provision placement for a pupil, which is required for the School Census. It is recorded in a pupil's record. The details of what is recorded differ based on the type of establishment providing the alternative provision (be that a school, other type of UK registered provider, or a private company).

Prerequisites

• You must have the appropriate permissions assigned to your Juniper account to edit pupil records. 

Instructions

To record a pupil's alternative provision placement:

1. Locate, then open the pupil's record ready for editing (see MIS: How do I edit a pupil record?).
2. Select the Funding / Census tab:
   

3. Find Alternative Provision Placement in the Funding / Census tab, and select Edit: 
   

   Alternative Provision Placement opens:

   

4. Select the Alternative Provision Establishment, then enter the relevant associated details that are displayed for that type of establishment:
   • 
     1. Select Unique Reference Number (URN).
     2. Enter the school's Unique Reference Number (URN).
     3. Go to Step 5.
   • 
     1. Select UK Provider Register Number (UKPRN).
     2. Enter the learning provider's UK Provider Register Number (UKPRN).
     3. Go to Step 5.
   • 
     1. Select Companies House Number.
     2. Enter the learning provider's Companies House Number.
     3. Enter the learning provider's Postcode.
     4. Select the Type of Setting.
     5. Go to Step 5.
5. Select the Reason for the alternative provision.
6. Select the data that the alternative provision commenced in Date of Entry.
7. Record any SEN need that the pupil had on entering the alternative provision in SEN at Date of Entry.
8. If the pupil has left the alternative provision:
   1. Select a Leaving Date.
   2. Record any SEN need that the pupil had when leaving the alternative provision in SEN at Date of Leaving.
9. Select an Attendance Pattern.
10. Enter the number of Sessions per Week that the pupil receives the alternative provision.
11. Select Save.

Outcome

The details of the Alternative Provision Placement are checked and recorded. Where there are errors, you will be asked to correct them before the record is updated. Where the entry is error free, the Alternative Provision Placement is recorded on the pupil's record:

A confirmation message is displayed:

The record can be amended / edited as needed, by selecting Edit.

To remove an Alternative Provision Placement, select Edit then select Delete.

To add another Alternative Provision Placement, select Edit, then select Add and repeat Step 4 to Step 11.

Related information

• MIS: How do I edit a pupil record? 

Updated 17 September 2025 16:04