Overview

This article explains creating a webpage visible only to parents logged into your website. The same principle can be applied to making pages visible only to other groups, for example, governors and Ofsted inspectors.

The process involves: 

1. Creating the page(s) that you want to restrict access to.
2. Creating a user role with view-only access.
3. Assigning the user role to the page(s). 
4. Creating a new user / updating an existing user with the new user role.

Prerequisites

To set up a secure page accessible by parents who are logged into your website, you must be an Administrator.

Good practice guidance

It's good practice to create a generic parent account for each year group/class in your school with an associated role and an associated page (or series of pages), for example:

When a parent no longer needs access to their account, for example, if their child leaves the school, update the password associated with their pupil's year group/class and distribute the new password to all parents who should retain access.

At the end of each school year, change the password for each parent account and notify parents of their new login details. 

Instructions

• To create a new page to hold your secure content:

  1. Navigate to the page on your website where you'd like to create a new page. The new page will be created under the current page.
  2. Select Create.
  3. Select Page.
  4. Enter your page content.
  5. Select Edit.
  6. Select Save.
  7. Select Save Now.

• To create a new user role:

  1. Select User Manager from the Home tab:
     
  2. Select Create New Role from the Common Tasks column:
     
  3. Enter the details for the role (required fields are marked with an asterisk):
     
  4. Select Choose Permissions to open the permissions window:
     
  5. Select Add Role to save your new role to the User Manager:
     

• To assign the new user role to your page:

  1. Navigate to the newly created page that you want to secure. 
  2. Select Security on the Edit tab:
     
  3. From the Security menu select No for Inherit Settings:
     

  4. To password-protect the page and restrict access to logged-in users with the new role:
     

     1. Select No for Public Access.
     2. Check the new role and any others you want to associate with the page. Uncheck any roles you don't want to associate with the page.

     Always leave Administrator checked so you have access to this area.

  5. Save the page.

• To create a new user and assign the new role:

  1. Select User Manager from the Home tab
     
  2. Select Create New User:
     
  3. Enter the new user's details (required fields are marked with an asterisk):
     
  4. Uncheck User can change password and Send User Password Reset.
  5. Select Choose Roles, and select the new role you have created for the user:
     
  6. Select Add User.
  7. When prompted, select either Close User Manager:
     

• Follow these steps to update an existing user with the new role:

  1. Select User Manager from the Home tab:
     
  2. Locate the user by clicking on an existing role / using the search functionality:
     
  3. Select the user's name, and select Edit:
     
  4. Select Choose Roles to update the user role association:
     
  5. To change the role, uncheck the original role and check the new:
     
  6. Select Save Changes.

Repeat the steps above for each year group/class as needed:

1. Create one or more pages per group based on your requirements:
2. Create a parent role for each group.
3. Assign the role to the appropriate page(s)
4. Create a new user for each group and assign the new role, or assign the new role to the existing user for the group.

Outcome

You have created a secure page (or series of pages) that can only be viewed by those with the appropriate login details. 

Whenever a parent no longer needs access to their account, such as when their child leaves the school, you will need to update the password and distribute the new password to all parents who should retain access.

At the end of each school year, remember to change the password for each parent account. For instance, parents who had access to the Year 1 account will need a new password for the Year 2 account.

Related information

• Juniper Websites: How do I create a new page?
• Juniper Websites: How do I create a new user role?
• Juniper Websites: How can I change a user's roles?
• Juniper Websites: How do I create a new user?
• Juniper Websites: Secure Login Settings.
• Juniper Websites: Assign a Role to a Page.

Updated 29 January 2025 12:07