Overview
This article provides an overview of the Primary Venn report's purpose, guidance on how to access it, the various types of information it contains, and the different controls that help you customise what you see in the report.
Purpose
The Primary Venn report lets you view either the Attainment or Targets of pupils who meet with your selection criteria using a Venn diagram. The selection criteria comprises, Academic Year, Assessment Period, Subjects and level of Progress.
As a teacher, headteacher or other member of the SLT, the Primary Venn report gives you the information to easily identify where pupils may benefit from additional support to meet the expected standard in a combination of two or three subjects. For example, if a pupil is on track or higher in Mathematics and Reading, but is not on track in Writing, interventions / support can be put in place to help them get on track or higher in Writing.
The report comprises:
- A Venn diagram comparing and correlating pupil Attainment / Targets across two or three selected subjects. By default it shows the Attainment of pupils in the current Assessment Period whose Progress has been measured as Just At (or above) in Reading, Writing and Mathematics (you can change these settings as desired).
- A tabular view of the pupils within the group showing their individual summative results / targets for each of the selected subject results / combination of subject results.
Pupils with missing assessment data are not included in calculations. Numerical counts or percentage calculations relating to pupil numbers are undertaken using the number of pupils that have assessment records with entries in them (not the total number of pupils). For example, if you have 50 pupils, but only 46 pupils have assessment records, any pupil counts will be based on the set of 46 pupils with assessment records, not the total of 50. This too will be the case for percentages which, in this example, would be calculated based on a set size of 46, and not the total number of 50 pupils.
Opening the page
After selecting the Primary Venn report from the Reports page menu, you will be prompted to select which pupils you wish to include. Select one or more Year Groups and / or Classes then select Load Report:
Report View
Elements
| Field Name | Description |
|---|---|
| X Pupils (in the selection set) | Number of pupils who are included in the report. This number is based on those pupils who are within the set of data that is displayed in the report based on your selection criteria. |
| Subjects | The name of the subject. Any combination of two or three subjects can be displayed on the Venn diagram and within the tables. By default these are Reading, Writing and Mathematics. |
| Sets shown on the Venn diagram that don't intersect |
Identifies pupils in that specific Subject only, based on the selection criteria. The value shown doesn't represent all those pupils in the selected subject meeting the criteria, instead it shows those pupils who meet the criteria for that subject on its own and not that subject combined with the other subjects. |
| Overlapping sets on Venn diagram | Used to identify where pupil attainment / targets across any two, or all three subjects overlap (and are, therefore, at the same level for those subjects for the Assessment Period). |
| Numbers and Percentages for the sets on the Venn diagram |
The number of pupils meeting the selection criteria out of the total amount of pupils, and as percentages. In the example above, there are 100 pupils in total. They are being measured based on their Attainment for the Subjects Mathematics, Writing or Reading. Specifically, the diagram shows whether their Attainment is 'Just At' or higher:
The percentages shown are calculated by taking the number of pupils in each of the sets listed above and dividing them by the total number of pupils, and then multiplying by 100. For example, where 5 pupils are 'Just At' or higher for all three subjects (G above), and there are 100 pupils in total: (Number of pupils in set ÷ Total number of pupils) x 100 = |
| Pupils outside of the diagram | The number of pupils who are not on track (or are not targeted to be on track) in any of the two / three subjects selected. In the example above, this value is represented by H. Five pupils are not on track / don't have targets set where they will be on track for any of the three subjects either individually or combined - Mathematics, Writing and Reading. |
Controls
|
Control |
Description |
|---|---|
|
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Select to refresh the contents of the report. This is particularly useful if you think that the data may have changed whilst you were using the report, for example, if someone else added new assessment data during the time you were viewing it. |
|
Filters (1 Active Filter or x Active Filters) |
The filters control indicates how many filters are currently applied to the data set. Select to contextually filter the pupils. |
|
Attainment / Targets |
Select what type of data to view using the Venn diagram:
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|
Academic Year |
Select the Academic Year that you wish to use when you run the Primary (2020) Venn report. By default, this will be set to the current Academic Year, for example, 2023-2024. |
|
Assessment Period |
Select the Assessment Period that you want to use when running the Primary (2020) Venn report:
By default, this is set to the current Assessment Period. Schools often align their Assessment Periods to terms as shown, but this is not always the case. The values displayed may differ based on your school's assessment processes. |
|
Subject(s) |
Check the Subjects that you want to use when running the Primary (2020) Venn report. The Subjects to choose from are:
By default, Reading, Writing and Mathematics are checked, however, you can uncheck these and / or check other subjects. The system will only create a Venn diagram when two or three Subjects are checked. If you check any other number of subjects, the following error message is displayed, "Cannot display Venn diagram or table for this number of subjects (x)", where x is the number of Subjects checked. |
|
Progress |
Select the progress level that you want to compare across the subjects that you have selected when running the report. The progress level is shown for either the pupil's actual Attainment or their Targets (based on Attainment/Target selection):
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Display Options |
Check / uncheck the following to control how the report is presented: Check to show the main output of the report in a tabular format. By default, this is checked.
Check to show the main output of the report as a Venn diagram. By default, this is checked.
By default, both the Chart (Venn diagram) view and Table view are enabled when the report is run. The Venn diagram is displayed above the tabular information in the report. |
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Select to create a PDF version of the report. When created, the report is automatically downloaded to your device. To view the report in PDF format, locate and open the PDF file using either the built in download functionality in your web browser or the file management tools on your device. |
Training
Would you like training to help you understand reports in Sonar Tracker?
Follow the link below to find out about our key attainment and progress reports course and to book your place:
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