Sonar Tracker

Overview

This article explains the EYFS Summative Data Check Summary Report, detailing its purpose, how to access it, the information it includes, and its controls. 

Purpose

The EYFS Summative Data Check Summary Report provides leaders with a clear and actionable overview of EYFS summative assessment data completion across year groups, classes, and subjects. It lets leaders monitor which EYFS summative assessments teachers have submitted, and which are still outstanding (down to a pupil level), before any school’s deadlines.

It improves visibility of staff engagement with summative assessment processes and helps identify where support may be needed, if data has not been entered or is incomplete by the deadline.

Using the report, as a leader, you can:

1. Review and monitor the status of EYFS summative assessments across the school.
2. Rapidly identify gaps at a year group, class, or individual pupil level where EYFS summative assessments have not been completed, allowing you to follow up with staff as needed.
3. Easily see EYFS summative assessment data entry completion status through colour-coding of cells for each subject:
   1. Green cells indicate 100% of EYFS summative assessments have been entered.
   2. White cells indicate missing data.

Prerequisites

• You must be an Account Owner or Account Admin to view this report.

Opening the page

• Select the EYFS Summative Data Check Summary from the Reports page.

Report View

Elements

Field Name	Description
Pupils	Number of pupils who are included in the report (includes those without assessment data).
X Pupils With No Assessment	Number of pupils who have no assessment data entered.
Year Group / Class	Name of Year Group / Class where summative assessment data entry is required.
Pupil	Name of the pupil who has missing summative assessment data.
Subject	Name of the subject.
Cell	Each cell in the report shows the number and percentage of completed summative assessments compared to those expected. Where data entry is not 100% complete, the cell is white. Where data entry is 100% complete, the cell background is highlighted green.

Controls

Filters	Select to filter pupils contextually, including their ethnicity. See Sonar Tracker: How do I filter pupils?
Academic Year and Assessment Period	Select the Academic Year and Assessment Period that you want to use when running the report. By default, this is set to the current Assessment Period in the current Academic Year, for example, 2025-2026 Spring 1. Schools often choose to align their Assessment Periods to terms, but this is not always the case. The values displayed may differ based on your school's assessment processes.
Subject Selector	Select the Subject that you want to use when running the report.
	Select to sort column in ascending / descending order.
Year / Class	Select a Year / Class to drill down to the next level of detail:
PDF	Select to create a PDF version of the report. When created, the report is automatically downloaded to your device. To view the report in PDF format, locate and open the PDF file using either the built in download functionality in your web browser or the file management tools on your device.
Print	Select to print a copy of the report. When printing a report, select More settings and decrease / increase the Scale to resize the report so that it fits better onto each page:

Updated 01 April 2026 08:36