Pupil Lists
Pupils > Pupil List is a highly versatile tool for getting a list of specific pupils with relevant data.
As with any screen on Pupil Asset / Horizons, use your filters in the top-left to filter to the pupils you want to display.
NB: Remember the year filter. If you are filtering to Year 6 and select a mixed-year class from Pupil Info you will only get pupils in that class who are Year 6. Filtering to Whole School will rectify this.
Once you have filtered to the pupils you want to see, you can select the data you want to see for them. This is controlled by choose columns.
Manually ticking fields on and off will update your list. You can also click *show all options to get a full screen of options you can select. Click choose these columns at the bottom left-hand side of this screen to add the chosen columns.
Once you are happy with your pupil list, you can click the print symbol on the red bar in the top-right of your screen. You can also use the download symbol (see below) if you want to download as a word document or spreadsheet.
Labels
You can create labels for pupils or staff.
Navigate to Office > Reports > Pupil Labels or Staff Labels, depending on your need, the functionality is the same for both.
As with the Pupil List, your filters control which pupils will appear on your labels; filter by year, class, or other demographic data to change the pupils you have selected.
Then, go to your Display Options to select how the labels will print.
Your label sheet size controls the format on the screen. Set this to match the number of rows and columns on your printable labels.
Fields to display controls the data that will appear on your labels. You may want to set the first row to Free Text Field and type 'Parent or carer of' and the second row to Pupil Name. Rows can be set to blank by selecting Free Text Field and leaving the text box empty.
You can also set specific rows as bold and set the alignment of the text on the label.
Click refresh to add your settings to the labels.
You can also save your labels as an office report if you will be printing them again later, just click Refresh + Save as Office Report.
Once you are happy with your labels click the green button saying Print to generate reports. As with printing Pupil List, change your margins and scale to ensure the report prints correctly on your labels.
NB: Margins = None and Scale = 100 is a good start but different printers and labels will format differently so be sure to try a few single test runs before selecting Whole School.
Herringbones
Registration certificates or 'Herringbones' can be printed individually from a pupil's Attendance tab.
To print for multiple pupils at once, go to Office > Reports > Registration Certificates
Make sure you have the correct pupils selected by using your Filter
Use Display Options to control the range of dates you want to report attendance for (hit refresh to make sure this updates).
Finally, click the green button PRINT
Data Collection Sheets
There are a number of other reports that you can run in Office > Reports but one of the most commonly requested is the Pupil Data Collection Sheet
There are a number to choose from here. It's entirely up to you which report you use.
Remember, your Filters control which pupils you are going to generate reports for.
Once you have the pupils and template you want, click the blue Print button.
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