Sisra Analytics: KS5 - How do I change an in-use EAP Baseline's Grade Method? (Admin)

Overview

This article explains how to change the Grade Method of an in-use EAP Baseline in KS5.

Where the EAP Baseline is in use within an EAP, changing the Grade Method isn't as simple as selecting Edit from KS4 / EAP > EAP / Baselines > Baseline Management. When you do this, the following message displays: Cannot edit - subject in use in an EAP or Baseline Group. Instead, you must delete any EAP(s) using the Baseline, change the Grade Method used by the Baseline, then recreate the EAP(s).

Prerequisites

You must be an administrator.

Instructions

Follow the steps below to change the Grade Method of an in-use EAP Baseline, for example, editing the Grade Method for an AS Level Baseline, to the AS Level Grade Method:

Identify which EAPs use the Baseline:
1. Select DATA.
2. Select KS5.
3. Select the Cohort.
4. Select KS4 / EAP.
5. Select EAP / Baselines.
6. Select EAP.
7. From the EAP List, identify which EAPs use the Baseline:
  
  In the example, the AS Level Baseline is used by 2 EAPs, AS Level, and AS Level Early Entry.
Ensure EAPs that use the Baseline are not in use on the Matching page:
1. Select Grades.
2. Select Matching.
3. From the Matching page:
  1. Select Edit.
  2. For each Qualification using the EAPs, select the existing EAP, and change it to None. The Subject(s) will turn grey. In this example, two subjects AS Maths, and AS Spanish are changed to None.
  3. Select Save Changes.
Delete any EAPs using the Baseline:
1. Select KS4 / EAP.
2. Select EAP / Baselines.
3. Select EAP.
4. From the EAP List, select the red X icon in the actions column next to the EAPs you want to delete:
  
  The red X icon will only show if the EAP is not used by any subject on the Matching page. If it is still greyed out, review the Matching page again and ensure that no qualifications have these EAPs selected (see Step 2 above).
Update the Baseline Grade Method:
1. Select KS4 / EAP.
2. Select EAP / Baselines.
3. Select Baselines Management.
4. From Baseline Management, select Edit:
5. Update your Grade Methods as required:
6. Select Save.
Recreate the EAPs previously deleted:
1. Select KS4 / EAP.
2. Select EAP / Baselines.
3. Select EAP.
4. Select Create EAP.
5. Create the EAPs, exactly as they were. For help see Sisra Analytics: KS5 - How do I create EAPs? (Admin). If you need to enter grades within the rows of these EAPs, also refer to KS5: Editing and Defining EAP Pathways (Admin).
Update the Qualifications with the new EAPs:
1. Select Grades.
2. Select Matching.
3. From the Matching page:
  1. Select Edit.
  2. For each Qualification you previously changed, change EAP from None to the appropriate newly created EAP:
  3. Ensure the Included toggle is set to Yes for all qualifications using the EAPs that were previously included
  4. Select Save Changes.
Ensure your changes are reflected in your reports:
1. Republish KS4 / EAP data (see Sisra Analytics: How do I publish KS4 / EAP data for KS5? (Admin)).
2. Republish your Grades (see Sisra Analytics: How do I publish Grades (Data Sets and Assessment Collections) in KS5? (Admin)).