Overview

This article explains how you as a teacher can create pupil report templates. These are downloaded from Sonar Tracker and completed in Word. 

Although the reports are not saved in Sonar Tracker, if a pupil’s attainment is changed you can run a single report that will update their attainment data in the report template. You will, however, need to copy the comments you previously made into the new version. We recommend running your class parent reports once your final grades have been entered and finalised.

Prerequisites

• You must have created a report template before you can create reports (see Sonar Tracker: How do I create report templates?)

Instructions

1. Select Pupils.
2. Select the Pupil(s) who you want to create the report for:
   1. To select a class, group or multiple pupils use the appropriate Filters.
   2. Select an individual, several or all pupils:
      • To select one or more pupils select the bar to the left of a pupil's name and check one or more pupils:
        
      • To select all pupils, check a single pupil to view the menu and select Select All:
        
3. Select Create Parent Report:
   
4. When prompted, select the Report that you want to create:
   
5. When prompted, review the report details and select Generate Reports:
   

Outcome

1. Your reports will be available as a ZIP file ready to download using a link that will be sent to your inbox. 
2. Open your inbox by selecting the envelope icon at the top right of your screen. When the message arrives, this will be indicated as follows: 
   
   Select Refresh in your browser if you do not see the message within a few minutes.
3. Open the message and select the download link:
   
4. A ZIP file containing a separate report for each child will be generated. You have 24 hours to download a copy of the file on your device. If you miss the availability window, repeat the above process to recreate the reports.
5. Locate the ZIP file in your downloads folder.
6. Unzip the file on your device.
7. Using Word, for each report:
   • Review any key information that has been automatically included the reports, for example, pupil name, attainment data, and subject targets. If your school records Formative Assessment data in Sonar Tracker, each pupils objectives may also be included in the report.
   • Update the attitude to learning grade and comments, highlighting the pupil's strengths and next steps.
   • Where objectives have been included, update these if required.

Related information

• Sonar Tracker: How do I create report templates?

Updated 03 October 2025 08:49