This option will only be available if your school website administrator has set up the Google Drive Integration within your website to allow access to a Shared Drive within your Google Drive.  If enabled, it will allow you to select a folder from the Google Drive area through the website File Manager and, embed the folder structure into the page.  

Inserting the Component

1. Select Components in the Edit tab:
   
2. Select the Google Drive Folder option.
3. The Add Component window opens:
   
   • Select Browse to view a list of available Shared Google Drives.
   • Select the drive or folder you want to embed.
4. Select OK.

IMPORTANT:

Behaviour of items listed

•  Google Docs Files will open in a simulated page using the styling of your website.
•  Other Google Files will open in a new window.  Any permissions in your Google Drive will still apply to these files, so if the file is restricted it will not be accessible unless logged in with a valid Google Drive account.
•  Non-Google documents will also open in a new window. Any permissions in your Google Drive will still apply, so if the file is not public it will not be accessible unless logged in with a valid Google Drive account.

TIP: If you can't share outside of your organisation in your Google Drive setup, and you would like to make the contents of the folder public on your website, make sure the folder you wish to share only contains Google Docs.  

Saving Your Changes

Select Save on the Edit tab and choose the desired save option:

1. Save & Publish
   • If you see this option, you can save and publish your item immediately to make it live on the website.
   • If you have purchased our School News Mobile App, Administrators or Publishers can select the option to send a notification to subscribed app users.  
2. Save Draft
   • This will allow you to save your item without publishing it, and return to continue editing via Drafts on the Home tab
3. Send for Approval
   • This option enables you to send an item to be reviewed and approved by either an Administrator or Publisher.  Once approved this item will be made live on the site.  

Updated 16 June 2025 10:37