Overview

This article explains how to add a new student to Sisra Analytics upon their arrival at your school. It details three different options for including them in Sisra Analytics. These approaches work for both KS3/4 and KS5 students.

Prerequisites

You must be an administrator.

Instructions

Select one of the options below for instructions:

• To import a new student data file for the cohort, containing the class and filter information of only new students:

  1. Select DATA.
  2. Select Key Stage.
  3. Select Cohort.
  4. Select Students.
  5. Select Import to open the Import File - Student Data window:
     
     1. Select your Key Stage.
     2. Select the upload file containing the correct data.
     3. Select Import.
  6. Review the Column Mapping for the Student Data and make changes if required.
  7. Select Continue with the import.
  8. In the Student Data Import window:
     
     
     1. Toggle Update Classes to Yes.
     2. Toggle Update Filters to Yes.
     3. Ensure that Update Statuses is unchecked.
     4. Providing there are no issues flagged, select Complete the import.
  9. Republish your students:
     1. Select Students.
     2. Select Publish Students.

• To import a new student data file for the whole cohort, containing the class and filter information:

  1. 1. Select DATA.
     2. Select Key Stage.
     3. Select Cohort.
     4. Select Students.
     5. Select Import to open the Import File - Student Data window:
        
        1. Select your Key Stage.
        2. Select the upload file containing the correct data.
        3. Select Import.
     6. Review the Column Mapping for the Student Data and make changes if required.
     7. Select Continue with the import.
     8. In the Student Data Import window:
        
        
        1. Toggle Update Classes to Yes.
        2. Toggle Update Filters to Yes.
        3. Ensure that Update Statuses is checked.
        4. Providing there are no issues flagged, select Complete the import.
     9. After the import is completed, the cohort information will be updated. This will be reflected in the Students > Cohort area:
     10. Republish your students:
         1. Select Students.
         2. Select Publish Students.

  For further information about importing student data files, see Sisra Analytics: KS3/4 - Importing Student Data (Admin) and Sisra Analytics: KS5 - Importing Student Data (Admin).

• This method is only recommended for a small number of students, as their class data must be manually added as part of this process and can be very time-consuming.

  To manually create the new students and add their class data:

  1. Select DATA.
  2. Select Key Stage.
  3. Select Cohort.
  4. Select Students.
  5. Select Cohort.
  6. Select Add New Student:
     
  7. Complete the Add New Student page:
     
     
     1. Enter a unique Student ID to identify the student.
     2. Enter Student Name.
     3. Add Filter information.

     4. Select Save.

        The student ID entered must be kept consistent throughout all subsequent grades file uploads for the cohort.

  8. From Student Detail select Classes to add the student's class details:
     
     
     1. Select Classes.
     2. Select Add Class next to the appropriate Key Stage.
     3. From the Add... window:
        
        
        1. Select a Set of Classes.
        2. Select a Class.
        3. Select Save.
     4. Repeat the Add Class steps to add each class until all the students' classes have been added.
  9. Republish the Students area:
     1. Select Students.
     2. Select Publish Students.

Outcome

The student and their class details have been added to Sisra Analytics.

Related information

• Sisra Analytics: KS3/4 - Importing Student Data (Admin).
• Sisra Analytics: KS5 - Importing Student Data (Admin).

Updated 09 April 2025 12:49