Events
Overview
This article explains how to track attendees at clubs or on trips. It explains how to record both pupil attendance and absence for clubs and on trips, regardless of whether they are run once or multiple times.
Open a club / trip
Follow these steps to open a published club / trip:
- Open Events.
- Select either Clubs or Trips as appropriate.
- From All Clubs or All Trips, locate the club or trip that you want to record attendance / absence for.
- Select the Club or Trip to open it.
Record attendance / absence
Follow these steps to take the register for a club or trip (to record pupil attendance or absence):
- Open the club or trip if it is not already open.
Select the Attendees tab to view a list of all pupils who have been enrolled in the club or on the trip:
Where the club or trip runs over multiple dates, select the date where you want to enter attendance details, using the Attendees for date selector:
For each pupil:
- Select the check to mark them present.
- Select the cross to mark them as absent.
- Repeat Step 4 for all pupils.
The register will save automatically.
Tips and best practices
Where all or the majority of pupils are present, instead of individually marking each pupil as present, select Mark All as Present. After your changes have been applied, manually change those who are absent by selecting the cross next to their name:
Where all or the majority of pupils are absent, instead of individually marking each pupil as absent, select Mark All as Absent, After your changes have been applied, manually change those who are present by selecting the check next to their name:
Next steps
To export a copy of your club or trip attendance register in an Excel format, select Export. The file will be saved to your Downloads folder from where you can open or view the file:
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