Events

Overview

This article explains how to configure a member of staff as a SENCO (Special Education Needs Coordinator) for a parents' evening. 

When a staff member is assigned as a SENCO, they can be added to parents' evenings, allowing parents of pupils with special educational needs to book a meeting / consultation with them (in addition to the class teacher).

If the staff member designated as a SENCO changes before a parents' evening has been published, the draft parents' evening will be updated to reflect the change in SENCO. Where the SENCO is changed after a parents' evening has been published, the change will not be applied. You will need to manually make the update as required to the individual parents' evening.

Add a SENCO

Follow these steps the first time a parents' evening is created in Events, to add a member of staff as the SENCO:

1. Open Events.
2. Select Settings.
3. Select General

4. From General, select Edit:

   

5. From the edit window:

   

   1. Select the appropriate SENCo Staff Member.
   2. Select Save.

6. When prompted, select Confirm as appropriate to make the update:

   

On successful completion, the staff member is assigned as the SENCO. A message confirms that the details have been saved:

After successfully assigning a SENCO, parents can book appointments with them.

Change the SENCO

Follow these steps to update the member of staff assigned as SENCO when organising a parents' evening:

1. Open Events.
2. Select Settings.
3. Select General

4. From General, select Edit:

   

5. From the edit window:

   

   1. Select a different SENCo Staff Member.
   2. Select Save.

6. When prompted, select Confirm as appropriate to make the update:

   

On successful completion, the alternative staff member is assigned as the SENCO. A message confirms that the details have been updated:

After successfully updating the SENCO, parents can book appointments with them.

Next steps

1. Add the SENCO to your parents' evening if they have not already been assigned. 
2. Ensure that you make any changes to the SENCO's appointment availability as required.

Related information

• Managing staff schedules and appointments.
• Organise a parents' evening.
• Working with a draft parents' evening.

Updated 21 May 2026 15:51