The archive option allows you to remove an item, so that is no longer publicly accessible on your website, without permanently deleting it. The page can then be edited and re-published later on.  You can also use these features to archive or publish an item on a future date.  

Schedule an item to publish or archive

1. Select Archiving from the Edit tab.
2. To archive the item immediately, select Archive now or, to archive on a future date, select the calendar icon or type a date in DD/MM/YYYY format to schedule it.  You can also set a time if required.
3. To publish the item immediately, select Publish now or, to publish on a future date, select the calendar icon or type a date in DD/MM/YYYY format.  You can also set a time if required.

Which items can be archived?

Saving Your Changes 

Select Save on the Edit tab and choose the desired save option:

1. Save & Publish
   • If you see this option, you can save and publish your item immediately to make it live on the website.
   • If you have purchased our School News Mobile App, Administrators or Publishers can select the option to send a notification to subscribed app users.  
2. Save Draft
   • This will allow you to save your item without publishing it, and return to continue editing via Drafts on the Home tab
3. Send for Approval
   • This option enables you to send an item to be reviewed and approved by either an Administrator or Publisher.  Once approved this item will be made live on the site.  

Accessing an Archived Item

Once an item has been archived, it won't be visible in the navigation menu. However, it can be accessed and republished via the Sitemap View by a user with appropriate permissions. 

Accessing the Sitemap view

Once an item has been archived, it won't be visible in the navigation menu.  However, it can be accessed and republished via the Sitemap View by a user with appropriate permissions:

1. Select the Home Tab on the Admin Bar.
2. Select Sitemap View.
3. Locate the item in Sitemap View. 
4. You can expand the tree view to explore the sitemap, and select Visit to open the selected page.
   
   
     
   * Archived items can be identified by a yellow folder icon

Editing or Re-publishing an Archived Item

1. From the sitemap view, select the archived item and select Visit.
2. To Re-Publish (un-archive) the item follow the steps above in the Publishing an item section.

Deleting an archived Item

1. From the sitemap view, select Start Edit. 
2. Right-click on the item and select Delete from the context menu.

If there are items beneath the one you would like to delete, you will need to delete or move those first.

Updated 16 June 2025 11:00