This article contains instructions on how to add staff initials to class codes in Sisra Analytics.
- Staff/Teacher initials (up to a maximum of 5 characters) can be added by importing a student data file with an additional column containing these initials, like in the example below:
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Do you have a class shared by two or more teachers? You would need to have a separate row for each teacher. This ensures all staff initials are pulled through alongside the same class code within the reports: |
- Once you have the student data file ready, save this as CSV, XLSX, XLS or XML format, and import via DATA > Select Key Stage & Cohort > STUDENTS > Import.
- After selecting the file to import, you will be taken to the Column Mapping page:
- Tick the 'Include Staff Initials' checkbox, and select the column which contains the staff/teacher initials. After mapping the remaining filter columns, click 'Import'
- In the Import Options screen that follows, ensure to select 'Yes' to 'Update Classes' and 'Update Filters' then complete the import.
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Please see our guides below for further information on importing student data into Analytics: |
- You can see the staff initials imported for each class by going to STUDENTS > Classes > Manage Classes > Click on Set of Classes:
- And for each student in STUDENTS > Cohort > Select Student > Classes:
Please note any changes to staff initials can only be made by importing a new student data file, or in the CONFIG area, as explained in the section below:
Managing Staff Initials
If you need to edit or delete any staff member / teacher initials, you can do this in CONFIG > Staff Initials:
- This page shows all staff initials that have been imported for each cohort (both current and leavers cohorts).
- If you want to edit a staff member's initials, you can do so by clicking the blue pencil icon under the Actions column.
| Please note: Staff initials must be unique, and not contain any commas. |
- Any staff initials no longer required can be deleted by ticking the relevant initials in the Actions column, followed by 'Delete'.
- For any staff initials that haven't been used in any cohort, there is a 'Select Unused' option which allows you to delete those initials in bulk, should you wish to do so. This is useful if an error had previously been made when importing a student data file (for example, if the wrong column was selected during the import).
| Any changes made here will be automatically reflected in the reports. There is no need to republish. |
Thanks for reading!
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